A vacancy exists for a Sessional Ward Secretary/Stock Controller for a period of four and a half months at Life Hunterscraig Hospital, reporting to Carolyn Reynolds, Nurse Manager. The successful candidate will contribute towards the optimal functioning of the nursing team through effective: interdepartmental liaising, communication and Administrative support to the nursing team.Critical OutputsWard Clerk responsibility:
Ensure optimal service levels whilst understanding and striving to achieve target:
- To ensure the speedy and effective execution of non-nursing activities.
- Attend meetings and in-service training as scheduled.
- Ensuring a safe environment in all areas of the unit through staying up to date with safety standards
- Knowledge of emergency plans and actions.
- Elimination of medico legal risks through the correct identification and filing of patient’s documentation.
- Maintenance of a positive appearance and behaviour, within and outside hospital relation.
- Friendly and helpful client service.
- Live up to the Quality principles.
- Professional secrecy and discretion during contact with customers and colleagues.
- Ensuring of effective communication between customers and colleagues.
Stock Control responsibility:
Effective medication safety management
- Report 100% of inventory incidents and develop and implement remedial actions as appropriate
- Complete trend analysis with relevant actions quarterly with Pharmacy
- Report 100% of alerts and develop and implement remedial action and complete a trend analysis quarterly
Effective quality management systems
- Participate in the implementation and compliance to LHC Quality management systems
- Ensure compliance with SAPC, DOH, and LHC legal and professional standards
- Achieve required customer service levels
Effective financial management
- Participate in achieving hospital budgeted financial measures relating to pharmacy and theatre stock management
Effective product management
- Participate in the active management of cost of sales of pharmaceuticals in line with revenue, budget and set targets
- Build effective working relationships with doctors
Effective asset management
-
- Participate in achieving stock targets
- Achieve optimal system utilisation
- Perform stock counts.
- Sell dead stock.
- Maintain preferred levels
- Order and unpack stock
- Requirements
-
- Grade 12 (Matric certificate required – proof)
- General administrative experience: minimum 1 – 2 years
- Previous private health care experience will be advantageous.
- Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
- Ability to co-ordinate well: staff and patient bookings, billing and stock control
- Well-developed telephonic and communication skills required
- Be able to work flexi-hours, especially over month- and year end times.
- Must be fully vaccinated against COVID-19.
- Competencies
-
- Problem-solving, analysis and judgement
- Attention to detail
- Resilience
- Engaging diversity
- Verbal & written communication skills
- Influencing skills
- Building relationships
- Customer responsiveness
- Organisational awareness
- Action orientation
- Excellence orientation
- Ethical behaviour
- Email recruitmenthr@lifehealthcare.co.za
- Closing date Tuesday, July 26, 2023
Internal applicants – Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.
Life Healthcare is an Equal Opportunity Employer.
Please note that Life Healthcare has a mandatory Covid vaccination policy.
Only vaccinated external candidates will also be considered.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.
EXTERNAL EMPLOYMENT APPLICATION FORM